Follow these steps using Outlook 2011 on a Mac to create Personal folders. Personal folders (on your computer) are folders that are local to your machine. Email put in these folders are NOT on the server, so it decreases your email quota.
- In Outlook 2011, select Preferences under the Outlook menu
- Under Personal Settings, select General Icon
- Uncheck both boxes under Folder List (make sure nothing is checked)
- Close out of this preference
- In Outlook, on left side, under your folders look for 'ON MY COMPUTER' folders
- Click on On my computer > Inbox
- Go up to Menu icons and select NEW - FOLDER
- Type in the name you wish to call this folder
- Click out of folder, and you now created a folder locally on your Mac.
If you have an iPhone or iPad you might want to add the email account to Mail for iOS and iPadOS too. The Mac Mail app should automatically detect the proper Outlook.com email server settings and not require any additional information, but if you do need to provide mail servers, or if you’re using a different mail client aside from Mail app, you may find the below information to be useful.
- On Mac computers, the upgrade process from Outlook 2011 to Outlook 2016 is not always smooth. Microsoft claims that you are given the option to automatically import data from Outlook 2011 during the installation but this does not seem to be the case. The steps below explain the manual process required to import your Outlook 2011 files and folders.
- By the way, this is specifically for accessing the Outlook application temporary folder, it does not apply to an Outlook.com account used in Mail app in mac OS X, because Mail app has it’s own unique and different temporary folders for cache.
Outlook Email For Mac
The last step is to move mail from other folders into your newly created Local folders.